[ v28 p759 ]
The decision of the Authority follows:

28 FLRA NO. 97






Case No. 0-AR-1284


I. Statement of the Case

This matter is before the Authority on exceptions to the award of Arbitrator Henry M. Grether filed by the Agency under section 7122(a) of the Federal Service Labor - Management Relations Statute (the Statute) and part 2425 of the Authority's Rules and Regulations. The Union filed an opposition. 1

II. Background and Arbitrator's Award

The dispute in this case concerns an internal investigation initiated when a patient complained that the grievant, a nurse's aide, had disclosed medical information about the patient to a third party in violation of the patient's privacy. As a result of the investigation, the grievant was given a letter of admonishment over which he filed a grievance. In this grievance, the grievant denied he had released any information or violated the patient's privacy. He requested that the admonishment be rescinded and that reference to the incident be removed from all records and files. At the third step of the grievance procedure, the Medical Center Director decided that the evidence was insufficient and rescinded the admonishment. The personnel folder relating to the admonishment was given to the grievant. However, the administrative  investigation file was not released to the grievant and was not expunged. Consequently, the grievance in this case was filed and submitted to arbitration on the issue of whether the grievant was entitled to have the administrative investigation file expunged.

The Arbitrator concluded that because management had decided that there was insufficient evidence to admonish the grievant, the investigation file could not be used against the grievant and there was no further use for this file. Accordingly, he determined that the grievance should be sustained because there was no apparent legitimate need or use for the Activity to retain the file. His award was as follows: "The grievance is sustained and the (Activity) is directed to expunge the investigation file in question."

III. First Exception

A. Contentions

The Agency contends that the award is contrary to the Statute. Specifically, the Agency argues that the award is deficient because it does not concern a condition of employment. In support, the Agency cites the Authority's decision in American Federation of Government Employees, AFL - CIO, National Immigration and Naturalization Service Council and U.S. Department of Justice, Immigration and Naturalization Service, 8 FLRA 347 (1982) (Proposal 1), reversed as to other matters sub nom. Department of Justice, INS v. FLRA, 709 F.2d 724 (D.C. Cir. 1983). In Department of Justice, INS, the Authority found that a proposal did not concern conditions of employment because it only concerned management's access to internal investigation files. The Agency argues that the grievance and award, which similarly concern restricting management's access to the disputed investigation file, do not concern conditions of employment of unit employees. Consequently, the award is beyond the scope of grievance and arbitration prescribed by the Statute.

B. Analysis and Conclusions

We conclude that the Agency fails to establish that the award is contrary to the Statute. We find that the grievance demanding that the investigation file be expunged in view of the rescission of the admonishment clearly relates to the work situation and employment relationship of the grievant and is within the definition of grievance set forth in the Statute. Section 7103(a)(9) broadly defines grievance as a complaint by any employee concerning any matter relating to the employment of the employee. Accordingly, the award sustaining that grievance and directing that the file be expunged and not be used against the grievant in the future has not been shown to be deficient on this basis. See Leavenworth Veterans Administration Medical Center and Local No. 85, American Federation of Government Employees, AFL - CIO, 27 FLRA No. 35 (1987); General Services Administration and American Federation of Government Employees, AFL - CIO, National Council 236, 27 FLRA No. 1 (1987) and cases cited in the decision; Local R-1-185, National Association of Government Employees and Adjutant General of the State of Connecticut, 25 FLRA No. 36 (1987). Furthermore, we do not view the decision cited by the Agency as establishing otherwise. The Authority clearly indicated in that case that the proposal would have concerned conditions of employment if it had related to management's consideration or use of internal investigation files in connection with personnel actions affecting unit employees. Management's consideration and other use of the disputed investigation file in connection with the grievant was precisely what was grieved and arbitrated in this case. Accordingly, this exception is denied.

IV. Second Exception

A. Contentions

The Agency contends that the awar