United States Department of Veterans Affairs, Northern Arizona Veterans Administration Health Care System, Prescott, Arizona (Agency) and American Federation of Government Employees, Local 2401 (Union)

[ v57 p922 ]

57 FLRA No. 193







July 5, 2002


Before the Authority: Dale Cabaniss, Chairman, and
Carol Waller Pope and Tony Armendariz, Members

I.     Statement of the Case

      This case is before the Authority on exceptions to an award of Arbitrator Harold C. White filed by the Agency under § 7122(a) of the Federal Service Labor-Management Relations Statute (the Statute) and part 2425 of the Authority's Regulations. The Union filed an opposition to the Agency's exceptions. [n*] 

      The Arbitrator found that the Agency improperly disciplined the grievant and issued a remedial order.

      For the reasons set forth below, we find that, in issuing a portion of his remedial order, the Arbitrator exceeded his authority and we modify the Arbitrator's award accordingly.

II.     Background and Arbitrator's Award

      The grievant was a GS-11 Operating Accountant with the Agency. During a period of approximately a year, the grievant received an admonishment and a 5 day suspension from her supervisor because, according to her supervisor, she failed to complete assignments on time, spent considerably less than 8 hours a day working on her assignments, took too long to complete her work or did not do it, and failed to work efficiently. The grievant filed a grievance concerning the suspension and grieved the admonishment as well.

      The grievant served the suspension during the time that the related grievance was being processed. At the same time, her supervisor instituted a "pre-performance improvement plan" (pre-PIP) for the grievant. The plan included meetings between the supervisor and the grievant and regular supervisory review of the grievant's work. Because the supervisor concluded that the grievant's work had improved, she was removed from the pre-PIP and, in her subsequent performance appraisal, was rated "Successful" in all elements.

      Further, during the period of these events, the Agency offered retirement and a $25,000 buyout to qualified employees. Sometime after she received her performance appraisal, and before the arbitration of her grievance, the grievant accepted the buyout and retired.

      The Arbitrator framed the issue as follows:

Was Admonishment of the Grievant appropriate? If not, what is the appropriate remedy?

Award at first unnumbered page.

      The Agency claimed that the grievance concerned the grievant's conduct and the Union argued that it involved the grievant's performance. Noting several references by the supervisor to the grievant's performance, the Arbitrator concluded that the dispute was over the grievant's performance of her assigned work.

      The Arbitrator concluded that the grievant was improperly disciplined. As a remedy, the Arbitrator decided that the grievant should be made whole for the period of the 5 day suspension and that the suspension should be removed from her permanent file. Noting that the grievant had previously requested that the Agency allow her to return to full-time employment with the Agency, although not at her previous workplace, and that she be allowed to retain the $25,000 buyout, the Arbitrator also decided that the grievant should be allowed one of two options: (1) continue her retirement for the five year period necessary to retain the buyout; [ v57 p923 ] or (2) return the buyout and resume active service with the Agency as a GS-11 Accountant.

III.     Agency's Exception

      The Agency excepts to the portion of the award that concerns reinstatement of the grievant and her options as to the buyout on the ground that it exceeds the Arbitrator's authority. In this regard, the Agency contends that "the issue of the [grievant's] voluntary acceptance of a buyout and early retirement were not stipulated for resolution by the Arbitrator." Exception at 1. According to the Agency, the issues presented by the grievance concerned the admonishment and suspension of the grievant and the remedy requested by the Union in connection with those matters did not include "reversal of the alleged coerced retirement" because it "had not occurred at the time the grievances were filed." Id. Rather, the Agency states, the grievant appealed the alleged coerced retirement to the Merit Systems Protection Board (MSPB), which denied her appeal. See the AJ's Decision in Gadd v. Dep't of Veterans Affairs, Docket No. DE-0752-02-0035-I-1 (Dec. 28, 2001), Attachment 5 to the Agency's Exceptions. The Agency "requests that the portions of the award that address the retirement and buyout be deleted from the award." Exceptions at 2.

IV.     Analysis an