Department of Defense Dependents Schools, Europe (Activity) and Overseas Education Association (Union)
[ v04 p412 ]
04:0412(56)AR
The decision of the Authority follows:
4 FLRA No. 56
DEPARTMENT OF DEFENSE
DEPENDENTS SCHOOLS, EUROPE
Activity
and
OVERSEAS EDUCATION ASSOCIATION
Union
Case No. O-AR-29
DECISION
THIS MATTER IS BEFORE THE AUTHORITY ON A PETITION FOR REVIEW OF THE
AWARD OF ARBITRATOR DANIEL E. MATTHEWS FILED BY THE AGENCY UNDER SECTION
7122(A) OF THE FEDERAL SERVICE LABOR-MANAGEMENT RELATIONS STATUTE (5
U.S.C. 7122(A)).
ACCORDING TO THE ARBITRATOR'S AWARD, THIS DISPUTE INVOLVED THE
ACTIVITY'S RETROACTIVE CORRECTION OF THE GRIEVANT'S INITIAL APPOINTMENT
AS A LIBRARIAN. IN 1977 THE ACTIVITY NOTIFIED THE GRIEVANT THAT AN
ERROR HAD BEEN MADE IN HER INITIAL APPOINTMENT IN 1969 WHEN SHE HAD BEEN
APPOINTED AT STEP 3 INSTEAD OF STEP 1 OF CLASS I. IT WAS EXPLAINED THAT
THE ERROR OCCURRED WHEN SHE WAS IMPROPERLY CREDITED FOR HER PRIOR
EXPERIENCE AS A LIBRARIAN IN A PUBLIC LIBRARY. THE GRIEVANT WAS ADVISED
SUCH EXPERIENCE WAS NOT EXPERIENCE THAT WAS CREDITABLE FOR STEP PURPOSES
AND THAT ACCORDINGLY HER INITIAL APPOINTMENT HAD BEEN RETROACTIVELY
CORRECTED TO STEP 1. THE GRIEVANT FILED A GRIEVANCE THAT WAS ULTIMATELY
SUBMITTED TO ARBITRATION ON THE STIPULATED ISSUE OF WHETHER MANAGEMENT'S
ACTION IN RETROACTIVELY READJUSTING THE GRIEVANT'S SALARY DOWNWARD WAS
TAKEN IN ACCORDANCE WITH AGENCY REGULATIONS.
IN HIS AWARD THE ARBITRATOR FIRST ACKNOWLEDGED THAT MANAGEMENT
CLEARLY HAD THE AUTHORITY TO RETROACTIVELY CORRECT AN ERRONEOUS
PERSONNEL ACTION. NEVERTHELESS, THE ARBITRATOR CONCLUDED THAT FOR THE
CORRECTION TO BE PROPER, IT MUST BE FOUND THAT THE ORIGINAL PERSONNEL
ACTION VIOLATED CONTROLLING REGULATIONS THAT WERE EFFECTIVE AT THE TIME
OF THE GRIEVANT'S APPOINTMENT IN 1969. THE ARBITRATOR CONSIDERED THE
DISPOSITIVE QUESTION TO BE WHETHER REGULATIONS IN EFFECT IN 1969
PRECLUDED THE CREDITING OF EXPERIENCE IN A PUBLIC LIBRARY FOR STEP
PURPOSES IN THE APPOINTMENT OF A LIBRARIAN. ALTHOUGH THE ACTIVITY
MAINTAINED THAT THE REGULATIONS APPLICABLE TO THE GRIEVANT'S APPOINTMENT
DID PRECLUDE THE CREDITING OF PUBLIC LIBRARY EXPERIENCE, THE ARBITRATOR
FOUND THE REGULATIONS TO BE IMPRECISE AND SUBJECT TO CONFLICTING
INTERPRETATIONS AND FOUND NO RECORD OF ANY SUCH CONTEMPORANEOUS
INTERPRETATION OF THE REGULATIONS. THE ARBITRATOR FOUND THAT IT WAS NOT
UNTIL 1975, WHEN THE AGENCY WAS REVIEWING PERSONNEL RECORDS TO COMPLY
WITH A FEDERAL COURT JUDGMENT, THAT A PRECISE INTERPRETATION OF
REGULATIONS APPLICABLE IN 1969 WAS PROVIDED. HE ACKNOWLEDGED THAT THIS
INTERPRETATION IN 1975 REQUIRED A LIBRARIAN APPLICANT TO HAVE TWO SCHOOL
YEARS OF PROFESSIONAL EXPERIENCE IN AN EDUCATIONAL INSTITUTION.
HOWEVER, HE NOTED THAT AT THE SAME TIME MANAGEMENT BROADLY AND VARIOUSLY
INTERPRETED IN 1975 THE TERM "YEARS OF TEACHING EXPERIENCE" FROM THE
FEDERAL COURT JUDGMENT THAT LED TO THE REVIEW OF THE GRIEVANT'S INITIAL
APPOINTMENT. IN THIS RESPECT HE OBSERVED THAT SCHOOL NURSES WERE
CREDITED WITH "TEACHING EXPERIENCE" FOR NURSING EXPERIENCE IN A
CONTROLLED SUPERVISED NURSING ENVIRONMENT AND THAT VOCATIONAL TEACHERS
WERE CREDITED WITH "TEACHING EXPERIENCE" FOR JOURNEYMAN EXPERIENCE IN
THE TRADE BEING TAUGHT.
IN VIEW OF THESE CIRCUMSTANCES, THE ARBITRATOR RULED THE ACTIVITY'S
CORRECTION COULD ONLY BE SUPPORTED IF THE APPOINTMENT ERROR WAS CLEAR
AND WAS IN VIOLATION OF THE PLAIN WORDS OF LAW OR REGULATION.
OTHERWISE, HE EXPLAINED, A DECISION PENALIZING AN EMPLOYEE EIGHT YEARS
AFTER THE FACT BASED ON AN INTERPRETATION FIRST PROVIDED SIX YEARS AFTER
THE ALLEGED ERRONEOUS PERSONNEL ACTION COULD NOT MEET ANY REASONABLE
STANDARD OF FAIRNESS. IN THIS RESPECT THE ARBITRATOR FOUND NO EVIDENCE
TO SHOW THAT MANAGEMENT HAD ISSUED CLARIFYING INSTRUCTIONS OF APPLICABLE
LAW OR REGULATION IN 1969 OR PREVIOUSLY; HE FOUND NO EVIDENCE TO SHOW
THAT THE INTERPRETATION ON WHICH THE ACTIVITY RELIED WAS CONSISTENTLY
APPLIED IN 1969 OR IN ANY YEAR PRIOR TO 1975; AND HE FOUND NO EVIDENCE
THAT THIS INTERPRETATION (THAT CREDITABLE LIBRARIAN EXPERIENCE MUST HAVE
BEEN GAINED IN AN EDUCATIONAL INSTITUTION) WAS NOT MADE FOR THE FIRST
TIME IN 1975. FOR THESE REASONS THE ARBITRATOR HELD THAT THE EVIDENCE
DID NOT CLEARLY SHOW THAT THE APPOINTMENT OF THE GRIEVANT AT STEP 3
VIOLATED REGULATIONS IN 1969. ACCORDINGLY, THE ARBITRATOR MADE THE
FOLLOWING AWARD:
I FIND THAT THE (ACTIVITY'S) ACTION IN READJUSTING THE GRIEVANT'S
SALARY DOWNWARD TWO STEPS
IN GRADE, EFFECTIVE RETROACTIVELY, WAS NOT TAKEN IN ACCORDANCE WITH
AGENCY REGULATIONS AND THE
GRIEVANCE IS SUSTAINED
AND
I DIRECT THAT THE DOWNGRADING BE CANCELLED, THAT THE GRIEVANT BE
RESTORED TO THE
STEPS-IN-GRADE THAT SHE WOULD HAVE ATTAINED DURING HER EMPLOYMENT,
BUT FOR THE DOWNGRADING,
AND THAT SHE RECEIVE ALL SALARY PAYMENTS AND ANY OTHER CORRESPONDING
BENEFITS TO WHICH SHE
WOULD HAVE BEEN ENTITLED.
THE AGENCY HAS FILED A PETITION FOR REVIEW OF THE ARBITRATOR'S AWARD
PURSUANT TO THE RULES OF PROCEDURE SET FORTH IN 5 CFR PART 2411(1978),
AS AMENDED BY SECTION 2400.5 OF THE AUTHORITY'S TRANSITION RULES, 5 CFR
2400.5(1980), WHICH REMAIN OPERATIVE WITH RESPECT TO THIS CASE TO THE
EXTENT THAT THEY ARE CONSISTENT WITH THE PROVISIONS OF SECTION 7122(A)
OF THE STATUTE (5 U.S.C. 7122(A)). THE AGENCY REQUESTS THAT THE
AUTHORITY ACCEPT ITS PETITION FOR REVIEW OF THE ARBITRATOR'S AWARD ON
THE BASIS OF ITS FOUR EXCEPTIONS THAT ARE DISCUSSED BELOW. THE UNION
DID NOT FILE AN OPPOSITION.
PURSUANT TO SECTION 2411.32 OF THE AMENDED RULES AND SECTION 7122(A)
OF THE STATUTE, THE AUTHORITY WILL GRANT A PETITION FOR REVIEW OF AN
ARBITRATOR'S AWARD WHERE IT APPEARS, BASED ON THE FACTS AND
CIRCUMSTANCES DESCRIBED IN THE PETITION, THAT THE AWARD IS DEFICIENT
BECAUSE IT IS CONTRARY TO LAW, REGULATION, OR THE ORDER, OR ON OTHER
GROUNDS SIMILAR TO THOSE APPLIED BY FEDERAL COURTS IN PRIVATE SECTOR
LABOR-MANAGEMENT RELATIONS CASES.
IN ITS FIRST EXCEPTION TO THE AWARD, THE AGENCY CONTENDS THAT THE
AWARD IS ARBITRARY AND CAPRICIOUS. IN SUPPORT OF THIS EXCEPTION, THE
AGENCY PRINCIPALLY ASSERTS THAT THE AWARD IS ARBITRARY AND CAPRICIOUS
BECAUSE THE ARBITRATOR PLACED AN UNDUE AND IMPROPER BURDEN OF PROOF ON
THE ACTIVITY TO SHOW THAT IT DID NOT ACCEPT PUBLIC LIBRARY EXPERIENCE AS
CREDITABLE FOR STEP PURPOSES IN 1969.
PURSUANT TO SECTION 2411.32 OF THE AMENDED RULES AND SECTION 7122(A)
OF THE STATUTE, THE AUTHORITY WILL GRANT A PETITION FOR REVIEW OF AN
ARBITRATION AWARD WHERE IT APPEARS, BASED ON THE FACTS AND CIRCUMSTANCES
DESCRIBED IN THE PETITION, THAT AN EXCEPTION PRESENTS A GROUND SIMILAR
TO THOSE APPLIED BY FEDERAL COURTS IN PRIVATE SECTOR LABOR-MANAGEMENT
RELATIONS CASES. FEDERAL COURTS IN PRIVATE SPECTOR LABOR-MANAGEMENT
RELATIONS CASES HAVE CONSISTENTLY RULED THAT UNLESS A SPECIFIC STANDARD
OF PROOF IS EXPRESSLY PROVIDED, THE ARBITRATOR MAY ESTABLISH WHATEVER
STANDARD OF PROOF THAT THE ARBITRATOR CONSIDERS APPROPRIATE AND THE
ARBITRATOR'S AWARD IS NOT SUBJECT TO REVIEW ON THAT BASIS. E.G.,
AMALGAMATED MEAT CUTTERS & BUTCHER WORKMEN OF NORTH AMERICA, DISTRICT
LOCAL NO. 540 V. NEUHOFF BROS. PACKERS, INC. 481 F.2D 817 (5TH CIR.
1973); GENERAL DRIVERS, HELPERS AND TRUCK TERMINAL EMPLOYEES, LOCAL NO.
120 V. SEARS, ROEBUCK & CO., 535 F.2D 1072 (8TH CIR. 1976). THIS
PRINCIPLE APPLIED BY FEDERAL COURTS IN PRIVATE SECTOR CASES IS LIKEWISE
APPLICABLE TO AUTHORITY REVIEW OF ARBITRATION AWARDS IN THE FEDERAL
SECTOR. /1/ IN THIS CASE THE AGENCY HAS NOT ASSERTED NOR DOES IT APPEAR
THAT A SPECIFIC STANDARD OF PROOF WAS EXPRESSLY PROVIDED. THEREFORE,
THE ARBITRATOR WAS FREE TO ESTABLISH WHATEVER STANDARD OF PROOF THAT HE
CONSIDERED APPROPRIATE. ACCORDINGLY, THE AGENCY'S EXCEPTION PROVIDES NO
BASIS FOR ACCEPTANCE OF ITS PETITION FOR REVIEW UNDER SECTION 2411.32 OF
THE AMENDED RULES.
IN ITS SECOND EXCEPTION TO THE AWARD, THE AGENCY CONTENDS THAT THE
AWARD IS CONTRARY TO NONDISCRETIONARY ADMINISTRATIVE POLICIES AND
REGULATIONS. IN SUPPORT OF THIS EXCEPTION, THE AGENCY ESSENTIALLY
ARGUES THAT ALTHOUGH THE ARBITRATOR RULED THAT THE ACTIVITY'S ACTION
COULD ONLY BE SUPPORTED IF THE GRIEVANT'S APPOINTMENT AT STEP 3 WAS IN
CLEAR VIOLATION OF THE PLAIN WORDS OF REGULATIONS, HE THEN IGNORED THE
PLAIN WORDS OF REGULATIONS APPLICABLE IN 1969. IN THIS RESPECT THE
AGENCY CITES THE REQUIREMENT OF DEPARTMENT OF THE ARMY CIVILIAN
PERSONNEL CIRCULAR 18 THAT FOR APPOINTMENT TO STEP 3, A LIBRARIAN MUST
HAVE "(T)WO SCHOOL YEARS OF EXPERIENCE AS A TEACHER AND/OR LIBRARIAN."
THE AGENCY ALSO CITES THE PROVISION OF THE ARMY AIR FORCE WAGE BOARD
LETTER OF 1966 THAT "(E)ACH NEW APPOINTMENT OF A TEACHER TO ANY CLASS
WHO MEETS MINIMUM QUALIFICATION REQUIREMENTS AND WHO HAS TWO OR MORE
YEARS OF TEACHING EXPERIENCE WILL BE APPOINTED TO STEP 3 . . . . " BASED
ON THIS REGULATORY LANGUAGE OF "SCHOOL YEARS OF EXPERIENCE" AND
"TEACHING EXPERIENCE," THE AGENCY ARGUES THAT THE ARBITRATOR COULD NOT
CONCLUDE THAT A PUBLIC LIBRARY WAS A SCHOOL OR THAT A LIBRARIAN IN A
PUBLIC LIBRARY WAS A TEACHER. THUS, THE AGENCY MAINTAINS THAT THE AWARD
IS CONTRARY TO REGULATIONS IN EFFECT IN 1969 AND POLICY PUBLISHED IN
1975 THAT CLEARLY RESTATED THE 1969 REGULATORY REQUIREMENTS PRECLUDING
THE CREDITING OF PUBLIC LIBRARY EXPERIENCE FOR STEP PURPOSES.
PURSUANT TO SECTION 7122(A)(1) OF THE STATUTE, THE AUTHORITY WILL
GRANT A PETITION FOR REVIEW OF AN ARBITRATOR'S AWARD WHERE IT APPEARS,
BASED ON THE FACTS AND CIRCUMSTANCES DESCRIBED IN THE PETITION, THAT THE
AWARD IS DEFICIENT "BECAUSE IT IS CONTRARY TO ANY LAW, RULE, OR
REGULATION." WITHOUT DECIDING WHETHER THE REGULATIONS SET FORTH BY THE
AGENCY CONSTITUTE A "RULE, OR REGULATION" WITHIN THE MEANING OF SECTION
7122(A)(1) OF THE STATUTE, THE AUTHORITY FINDS THAT THE AGENCY HAS
FAILED TO DESCRIBE FACTS AND CIRCUMSTANCES TO SUPPORT ITS CONTENTION
THAT THE AWARD IS CONTRARY TO THE CITED REGULATIONS. SPECIFICALLY, THE
AGENCY HAS FAILED TO DEMONSTRATE THAT THE ARBITRATOR'S AWARD, FINDING
THE ACTIVITY'S ACTION WAS NOT TAKEN IN ACCORDANCE WITH REGULATIONS, IS
ITSELF CONTRARY TO THOSE REGULATIONS. IN REACHING HIS AWARD, THE
ARBITRATOR OBSERVED THAT THE ACTIVITY FAILED TO PROVIDE ANY
CONTEMPORANEOUS INTERPRETATION OF APPLICABLE REGULATIONS THAT CLEARLY
PRECLUDED THE CREDITING OF THE GRIEVANT'S PRIOR EXPERIENCE FOR STEP
PURPOSES IN 1969 WHEN SHE WAS APPOINTED. THE AGENCY HERE FAILS TO
PROVIDE ANY CONTEMPORANEOUS INTERPRETATION OF THOSE 1969 REGULATIONS
THAT DEMONSTRATES IN WHAT MANNER THIS AWARD IS CONTRARY TO SUCH
REGULATIONS. RATHER, THE AGENCY APPEARS TO BE ATTEMPTING TO RELITIGATE
THE MERITS OF THE GRIEVANCE BEFORE THE AUTHORITY. THIS NEITHER SUPPORTS
ITS EXCEPTION THAT THE AWARD IS CONTRARY TO REGULATION NOR PROVIDES A
BASIS ON WHICH THE AUTHORITY WILL REVIEW THE ARBITRATOR'S AWARD. /2/ IN
THIS RESPECT THE AGENCY ARGUES BEFORE THE AUTHORITY THAT THE REGULATIONS
USED WORDS OF "PLAIN MEANING" THAT SOMEHOW JUSTIFIED THE ACTION TAKEN BY
THE ACTIVITY AND THAT SOMEHOW WARRANTS THE ACCEPTANCE BY THE AUTHORITY
OF THE AGENCY'S PETITION ON THE GROUND THAT THE AWARD IS CONTRARY TO THE
REGULATIONS IN WHICH THOSE WORDS APPEAR. HOWEVER, THE ACTIVITY MADE
PRECISELY THE SAME ARGUMENTS TO THE ARBITRATOR WHO REJECTED THEM ON THE
BASIS OF THE EVIDENCE PRESENTED TO HIM. THE ARBITRATOR RECOGNIZED THAT
THE REGULATIONS WERE EXPRESSED IN TERMS OF THE VAST MAJORITY OF AGENCY
EMPLOYEES WHO WERE TEACHERS, THUS ACCOUNTING FOR THE USE OF THE TERMS
"TEACHING" AND "SCHOOL YEARS." WITHOUT ANY CONTEMPORANEOUS
INTERPRETATION OF THESE REGULATIONS, THE ARBITRATOR RECOGNIZED THAT THE
MEANING OF THESE REGULATIONS WAS NOT "PLAIN" BUT IMPRECISE AND THAT THIS
REQUIRED FLEXIBILITY. HE NOTED THAT EVEN AFTER 1975 WHEN AUTHORITATIVE
INTERPRETATIONS OF APPLICABLE REGULATIONS HAD BEEN PROVIDED, THE
ACTIVITY WAS NEVERTHELESS EXERCISING CONSIDERABLE FLEXIBILITY AS TO
OTHER CATEGORIES OF EMPLOYEES BY BROADLY INTERPRETING AND APPLYING THE
REQUIREMENT OF "YEARS OF TEACHING EXPERIENCE." THUS, IN RENDERING HIS
AWARD, THE ARBITRATOR EMPHASIZED THE ACTIVITY CREDITED SCHOOL NURSES FOR
"TEACHING EXPERIENCE" FOR ANY NURSING EXPERIENCE IN A CONTROLLED
SUPERVISED NURSING ENVIRONMENT. HE EMPHASIZED THE ACTIVITY CREDITED
VOCATIONAL TEACHERS FOR "TEACHING EXPERIENCE" FOR ANY JOURNEYMAN
EXPERIENCE IN THE TRADE BEING TAUGHT. FOR THESE REASONS, THE
ARBITRATOR'S AWARD WAS THAT THE ACTIVITY'S ACTION AGAINST THE GRIEVANT
WAS NOT TAKEN IN ACCORDANCE WITH REGULATIONS. IN THESE CIRCUMSTANCES,
THE AGENCY HAS FAILED TO DEMONSTRATE THAT REGULATIONS APPLICABLE IN 1969
PRECLUDE THE AWARD MADE BY THE ARBITRATOR. THEREFORE, THIS EXCEPTION
PROVIDES NO BASIS FOR ACCEPTANCE OF THE AGENCY'S PETITION FOR REVIEW
UNDER SECTION 2411.32 OF THE AMENDED RULES.
IN ITS THIRD EXCEPTION TO THE AWARD, THE AGENCY CONTENDS THAT THE
AWARD IS CONTRARY TO SECTION 12(B)(2) OF EXECUTIVE ORDER 11491, AS
AMENDED, AND SECTION 7106(A)(2)(A) OF THE STATUTE (5 U.S.C.
7106(A)(2)(A)). /3/ IN SUPPORT OF (PAGE 6 MISSING)
ACCORDINGLY, THE AGENCY'S PETITION FOR REVIEW OF THE ARBITRATOR'S
AWARD IS DENIED BECAUSE IT FAILS TO MEET THE REQUIREMENTS FOR REVIEW SET
FORTH IN SECTION 2411.32 OF THE AMENDED RULES OF PROCEDURE.
ISSUED, WASHINGTON, D.C., SEPTEMBER 30, 1980
RONALD W. HAUGHTON, CHAIRMAN
HENRY B. FRAZIER III, MEMBER
LEON B. APPLEWHAITE, MEMBER
FEDERAL LABOR RELATIONS AUTHORITY
CERTIFICATE OF SERVICE
COPIES OF THE DECISION OF THE FEDERAL LABOR RELATIONS AUTHORITY IN
THE SUBJECT PROCEEDING HAVE THIS DAY BEEN MAILED TO THE PARTIES LISTED:
MR. PAUL WOLFE
DEPARTMENT OF DEFENSE
OFFICE OF DEPENDENTS SCHOOLS
2461 EISENHOWER AVENUE
ALEXANDRIA, VIRGINIA 22301
MR. DON PURCELL
OVERSEAS EDUCATION ASSOCIATION
UNISERV CENTER, EUROPE
BOX 63
APO NEW YORK, NEW YORK 09710
--------------- FOOTNOTES$ ---------------
/1/ THE LEGISLATIVE HISTORY OF THE STATUTE MAKES IT CLEAR THAT THE
SCOPE OF THE AUTHORITY'S REVIEW OF ARBITRATION AWARDS IS TO BE VERY
NARROW SIMILAR TO THE SCOPE OF JUDICIAL REVIEW OF AN ARBITRATOR'S AWARD
IN THE PRIVATE SECTOR. S. REP. NO. 95-1272, 95TH CONG., 2D SESS.
153(1978). SEE FEDERAL AVIATION SCIENCE AND TECHNOLOGICAL ASSOCIATION
AND FEDERAL AVIATION ADMINISTRATION, ALBUQUERQUE AIRWAY FACILITIES
SECTOR, SOUTHWEST REGION, 2 FLRA NO. 85(1980) AT 36N.1.
/2/ FEDERAL AVIATION SCIENCE AND TECHNOLOGICAL ASSOCIATION AND
FEDERAL AVIATION ADMINISTRATION, ALBUQUERQUE AIRWAY FACILITIES SECTOR,
SOUTHWEST REGION, 2 FLRA NO. 85(1980).
/3/ SECTION 12(B)(2) PERTINENTLY PROVIDES:
SEC. 12. BASIC PROVISIONS OF AGREEMENTS.
* * * *
(B) MANAGEMENT OFFICIALS OF THE AGENCY RETAIN THE RIGHT, IN
ACCORDANCE WITH APPLICABLE LAWS
AND REGULATIONS--
* * * *
(2) TO HIRE, PROMOTE, TRANSFER, ASSIGN, AND RETAIN EMPLOYEES IN
POSITIONS WITHIN THE AGENCY
. . . (.)
SECTION 7106(A)(2)(A) PERTINENTLY PROVIDES:
SEC. 7106. MANAGEMENT RIGHTS.
(A) SUBJECT TO SUBSECTION (B) OF THIS SECTION, NOTHING IN THIS
CHAPTER SHALL AFFECT THE
AUTHORITY OF ANY MANAGEMENT OFFICIAL OF ANY AGENCY--
* * * *
(2) IN ACCORDANCE WITH APPLICABLE LAWS--
(A) TO HIRE, ASSIGN, DIRECT, LAYOFF, AND RETAIN EMPLOYEES IN THE
AGENCY . . . (.)