32:0712(103)AR - - SSA and AFGE Local 1336 - - 1988 FLRAdec AR - - v32 p712

[ v32 p712 ]
The decision of the Authority follows:

32 FLRA No. 103






Case No. 0-AR-1484


I. Statement of the Case

This matter is before the Authority on an exception to the award of Arbitrator Alvin N. Zachrich filed by the Agency under section 7122(a) of the Federal Service Labor-Management Relations Statute (the Statute) and part 2425 of the Authority's Rules and Regulations. The Union filed an opposition.

The grievant was given a 5-day suspension for matters relating to absences from work. The grievance was submitted to arbitration. Based on his finding that the parties' agreement required the Agency to apply each step of a progressive discipline sequence, the Arbitrator found that the suspension was not for just cause and sustained the grievance.

For the reasons discussed below, we remand the award to the parties for resubmission to the Arbitrator.

II. Background and Arbitrator's Award

The grievant, an Agency employee with 27 years of service, had health difficulties for approximately 6 years. Since December 1984, the grievant had been counseled concerning his use of sick leave and had been placed on sick leave restriction. In March 1987, the grievant was warned that the Agency would consider disciplinary action concerning absence without leave (AWOL) or any failure by the grievant to follow the rules governing requests for and approval of leave. In May 1987, the grievant was informed that his failure to make immediate improvement in his manner of requesting and using leave would require corrective action including disciplinary action.

On July 21, 1987, the grievant informed management that he was unable to report to duty from July 21 through July 24, 1987. On August 4, 1987, the grievant was given an oral warning that if his attendance and manner of requesting leave did not improve he would be subject to disciplinary action. The grievant was also unable to work from August 18 through August 21, 1987.

To cover the July and August absences, the grievant provided medical statements certifying that he was physically incapacitated and under a doctor's care on those dates. The grievant requested 70 1/2 hours of leave without pay to cover the absences. The Agency denied the request and the grievant's leave was charged as absence without leave.

On September 21, 1987, the grievant was suspended for 5 days for: (1) his failure to follow the rules and regulations for requesting and obtaining approval of leave; (2) being AWOL for 70 1/2 hours; and (3) lack of dependability. A grievance was filed and submitted to arbitration on the issue of whether there was just cause for the suspension and, if not, what the remedy should be.

The Arbitrator found that the Agency was aware that the grievant had serious health problems. He stated that the Agency could have used either the discipline article or the fitness-for-duty article in the parties' agreement to stop the grievant's poor attendance record. He found that the Agency elected to follow Article 23 of the parties' agreement--Disciplinary and Adverse Actions.

The Arbitrator stated that Article 23 "clearly requires each progressive discipline step to be followed:

Section 3 - Counseling and Warnings

Section 4 - Reprimand

Section 5 - Short-Term Suspensions

Section 6 - Removal, Suspension etc."

Award at 5 (emphasis in original).

The Arbitrator stated that "management considered the progressive discipline steps as somehow a 'judgmental matter' when it skipped over the required Section 4-Reprimand." Id. The Arbitrator found that under Article 23 all sections of the progressive discipline are applicable and all steps must be implemented. He stated that "the Agency had more than adequate reason to attempt to stop the grievant's poor attendance record" and that the Agency had acted correctly when it counseled and warned the grievant. Id. 4-5. The Arbitrator concluded, however, that the Agency "acted improperly when it stepped over the required written reprimand Section 4." Id. at 5.

Based on his finding that the Agency erred "when it improperly failed to provide the grievant a reprimand prior to the suspension as required under Article 23," the Arbitrator found that the Agency did not have just cause to suspend the grievant. Id. at 7. The Arbitrator directed the Agency to: (1) remove from its records all references to the grievant's suspension; and (2) reimburse the grievant for all pay withheld as a result of the suspension.

III. Positions of the Parties

The Agency contends that the Arbitrator's award is contrary to law. The Agency argues that the award conflicts with its right to take disciplinary action against employees under section 7106(a)(2)(A) of the Statute and that the Arbitrator's interpretation of the parties' agreement excessively interferes with management's exercise of that right. The Agency asserts that contrary to Authority precedent, the award impermissibly requires management to follow a prescribed sequence of discipline. The Agency asserts that "[t]his illegal misinterpretation and misapplication of the parties' contractual 'progressive discipline' provision served as the basis for the [A]rbitrator's conclusion that the discipline was not for 'just cause.'" Exceptions at 7. The Agency requests that the award be vacated or remanded to the Arbitrator for reconsideration.

The Union contends that the Agency's exception is improperly before the Authority because the parties agreed that exceptions are not permitted to be filed with respect to expedited arbitration cases like this one. The Union also argues that the award is consistent with section 7106 of the Statute.

IV. Discussion

Initially, we confirm that the Agency's exceptions are properly before the Authority for decision. The Authority has previously addressed an