37:1066(88)AR - - DOD, Defense Mapping Agency, Hydrographic/Topographic Center, Washington, DC and AFGE Local 3407 - - 1990 FLRAdec AR - - v37 p1066

[ v37 p1066 ]
The decision of the Authority follows:

37 FLRA No. 88










LOCAL 3407




October 19, 1990

Before Chairman McKee and Members Talkin and Armendariz.

I. Statement of the Case

This matter is before the Authority on exceptions to the award of Arbitrator James F. Doherty filed by the Union under section 7122(a) of the Federal Service Labor-Management Relations Statute (the Statute) and part 2425 of the Authority's Rules and Regulations. The Agency filed an opposition to the Union's exceptions.

The Arbitrator denied a grievance which asserted that the grievant was improperly denied a monetary performance award. The Union contends that the Arbitrator's award is deficient because the Arbitrator misapplied Agency regulations and misinterpreted the parties' collective bargaining agreement.

For the reasons stated below, we will remand the award to the parties to have them obtain a clarification of the award from the Arbitrator.

II. Background and Arbitrator's Award

In August 1988, the grievant received an overall performance rating for the period of June 1987 through July 1988 of "Highly Successful." Award at 2. The grievant appealed his rating to the Performance Rating Review Panel and his rating was subsequently raised to "Outstanding." Id. Following an inquiry by the grievant "as to the amount of his cash award[,]" the grievant was informed that he had not been recommended for a monetary performance award. Id. The Union filed a grievance over the Agency's failure to recommend the grievant for a cash award. The grievance was not resolved and was submitted to arbitration.

The Arbitrator first ruled on two procedural issues and found that the grievance was timely filed and that the Union was not precluded from arbitration because of a 6-month delay in setting the arbitration date. Next, the Arbitrator considered the issue of whether the grievant was "improperly denied a monetary award under the provisions of the negotiated agreement[.]" Id. at 1.

The Arbitrator stated that "there [was] a threshold question as to whether the grievance [was] of the type covered under the [parties'] collective bargaining agreement." Award at 7. He concluded that the grievance was not covered. The Arbitrator stated that Article X of the parties' agreement "excludes from the contractual definition and enumeration of grievances 'employee performance appraisal' complaints or appeals." Id.

The Arbitrator also stated that Article XVIII, section 1 provides that "[b]argaining unit employee's performance will be appraised in accordance with the requirements of Section 203[,] Title II of the Civil Service Reform Act of 197[8][,] and DMA[I]NST. 1434.1 [Defense Mapping Agency Instruction 1434.1]." Id., quoting the parties' agreement. The Arbitrator noted that DMAINST 1434.1 had been "supplanted" by DMAM 1434.3 (Defense Mapping Agency Performance Management Systems Manual 1434.3), which provides in Chapter 3, paragraph 2.g that "[t]he failure of DMA to pay a performance award may not be appealed/grieved." Id.

The Arbitrator found that "[t]hese provisions read together are clear and unambiguous." Id. He stated that the Union produced a number of documents to clarify its position, and determined that "[n]one of these documents contain language which directly or indirectly removes the barrier to the contractual grievance procedure." Id. Accordingly, the Arbitrator denied the grievance.

III. Positions of the Parties

A. Union's Exceptions

The Union contends that the Arbitrator "ignored or misapplied existing regulations when deciding that the [U]nion griev[a]nce . . . had no merit." Exceptions at 1. The Union states that the Arbitrator "used [DMAM 1434.3] as the main basis for his decision." Id. The Union argues that DMAINST 1434.1(*) was in effect before DMAM 1434.3 was published in 1986. The Union states that DMAINST 1434.1 "contained no bar to grievance over this issue." Id. Further, the Union contends that: (1) the parties were in negotiations over the provision in DMAM 1434.3 barring grievances over awards; (2) the Union objected to this provision; and (3) the provision "has never been implemented at [the Agency] and is not presently in effect[.]" The Union asserts that the Arbitrator's reliance on DMAM 1434.3 "serves as the central justification for his decision" and "constitutes grevious [sic] and harmful error[.]" Id.

The Union also contends that the Arbitrator "base[d] his decision [to deny the grievance] in part on a misinterpretation of the negotiated agreement which bars contested performance appraisals from the grievance process." Id., referencing Article X of the parties' agreement. The Union argues that "[n]othing in Article X, Article XVIII or Article XIX (Incentive Award Program) specifically bars a grievance over this issue." Id.

B. Agency's Opposition

The Agency argues that the Union provided no evidence to support its claim that DMAM 1434.3, which bars grievances over performan