43:0968(78)AR - - HQ, Army Garrison, Fort Ritchie, MD and NFFE Local 115 - - 1992 FLRAdec AR - - v43 p968



[ v43 p968 ]
43:0968(78)AR
The decision of the Authority follows:


43 FLRA No. 78

FEDERAL LABOR RELATIONS AUTHORITY

WASHINGTON, D.C.

U.S. DEPARTMENT OF THE ARMY

HEADQUARTERS, ARMY GARRISON

FORT RITCHIE, MARYLAND

(Agency)

and

NATIONAL FEDERATION OF FEDERAL EMPLOYEES

LOCAL 115

(Union)

0-AR-2131

DECISION

January 10, 1992

Before Chairman McKee and Members Talkin and Armendariz.

I. Statement of the Case

This matter is before the Authority on exceptions to an award of Arbitrator Herbert N. Bernhardt filed by the Agency under section 7122(a) of the Federal Service Labor-Management Relations Statute (the Statute) and part 2425 of the Authority's Rules and Regulations. The Union filed an opposition to the Agency's exceptions.

The Arbitrator sustained the grievance of an employee who protested the receipt of a performance rating of Fully Successful rather than Highly Successful. The Arbitrator found that the Agency had failed to comply with an Agency regulation requiring that employees be counseled concerning their performance during the annual rating period and ordered the Agency to raise the grievant's performance rating to Highly Successful.

For the following reasons, we conclude that the Arbitrator's award is contrary to law. The award will be modified to require the Agency to reevaluate the grievant to determine the proper rating.

II. Background and Arbitrator's Award

The grievant received an annual performance rating of Fully Successful for the rating period of July 1, 1989, through June 30, 1990. In previous years she had received ratings of Highly Successful. The grievant's supervisor stated in a comment on the performance rating that the grievant was given a lower rating than she otherwise would have received because of her excessive use of sick leave. The supervisor noted that the lower rating did not reflect the grievant's capabilities in the absence of the excessive sick leave usage. The grievant filed a grievance protesting the lower rating and the grievance was submitted to arbitration.

The Union contended before the Arbitrator that the Agency failed to comply with an Agency regulation, USAG FR Regulation 690-33, that required periodic performance progress reviews designed to avoid unexpected performance ratings at the end of the rating period. The Union alleged that the grievant was informed by her supervisor at the mid-term rating review "that her performance continued at a high level of competence[,]" and that "the rating of Fully Successful was not only unexpected, it was arbitrary and capricious and clearly violative of USAG FR Regulation 690-33." Award at 3. The Union maintained that the grievant was entitled to a higher rating because she had exceeded all critical elements except the critical element concerning correspondence and alleged that the Agency had failed to properly apply the performance standards and had discriminated against the grievant because of her sick leave use.

The Agency maintained before the Arbitrator that the grievant's supervisor had properly evaluated the grievant's performance for the period in question and that her prior ratings had no bearing on that rating. The grievant's supervisor testified that he had counseled the grievant about her poor correspondence during the rating period and the supervisor denied that sick leave usage was considered in the rating process.

The Arbitrator ruled that the Agency "erred procedurally in not counseling the Grievant concerning what [the Agency] considered the declining quality of her work." Id. at 7. He found that, under section 7(a)(2) of USAG FR Regulation 690-33, the Agency was required to counsel the grievant about her performance in order "to avoid precisely what happened in this case, 'unexpected performance ratings at the end of the rating period.'" Id. As his award, the Arbitrator ordered the Agency to increase the grievant's rating to Highly Successful for the rating period of July 1, 1989, through June 30, 1990.

III. Positions of the Parties

A. The Agency

The Agency contends that the award is contrary to law and Authority precedent because the Arbitrator ordered that the grievant's performance rating be raised to Highly Successful without making the required finding that the grievant would have been rated Highly Successful if the Agency had not violated USAG FR Regulation 690-33. The Agency maintains that the Arbitrator cannot order the Agency to raise the grievant's rating based solely on a finding that the Agency's regulation was violated.

The Agency cites Social Security Administration and American Federation of Government Employees, AFL-CIO, 30 FLRA 1156 (1988) (SSA I) and U.S. Department of Health and Human Services, Social Security Administration and American Federation of Government Employees, Local 1122, 34 FLRA 323, 328 (1990) (SSA II), in which the Authority described the two-prong test to be used in examining an arbitrator's exercise of his or her remedial authority in cases involving the application of performance standards. The Agency also asserts that the present case presents similar circumstances to those in Social Security Administration Headquarters Offices and American Federation of Government Employees, Local 1923, AFL-CIO, 33 FLRA 143 (1988), in which the Authority modified an arbitrator's award to provide for the grievant's reappraisal in accordance with the counseling requirements of the parties' collective bargaining agreement. The Agency maintains that the Arbitrator failed to meet the second prong of the Authority's test because he failed to make a determination as to what the grievant's rating would have been if the regulation had not been violated.

B. The Union

The Union contends that the Arbitrator's award satisfies both requirements of the Authority's two-prong test and that the Arbitrator found that the grievant would have been rated higher if she had been counseled as required by the regulation. The Union maintains that the Arbitrator met the first prong of the test by finding that the Agency violated the regulation and that he met