U.S. Federal Labor Relations Authority

Search form

49:1173(112)CA - - VA Medical Center, Gainsville, FL & AFGE, Local 2779 - - 1994 FLRAdec CA - - v49 p1173

Other Files: 

[ v49 p1173 ]
The decision of the Authority follows:

49 FLRA No. 112











(Charging Party/Union)




June 1, 1994


Before Chairman McKee and Members Talkin and Armendariz.

I. Statement of the Case

This unfair labor practice case is before the Authority on exceptions filed by the General Counsel to the attached decision of the Administrative Law Judge. The Respondent filed an opposition to the General Counsel's exceptions.

The complaint alleged that the Respondent violated section 7116(a)(1) and (8) of the Federal Service Labor-Management Relations Statute (the Statute) by holding a formal discussion with bargaining unit employees on November 8, 1991, without affording the Union notice and an opportunity to be represented at the discussion as required by section 7114(a)(2)(A) of the Statute. The Judge found that the Respondent did not violate the Statute and recommended that the complaint be dismissed in its entirety.

Pursuant to section 2423.29 of the Authority's Rules and Regulations and section 7118 of the Statute, we have reviewed the rulings of the Judge made at the hearing and find that no prejudicial error was committed. We affirm the rulings. Upon consideration of the Judge's decision and the entire record, we adopt the Judge's findings, conclusions, and recommendation that the complaint be dismissed.

As the Judge correctly noted, in order to find that a union has a right to representation under section 7114(a)(2)(A) of the Statute, it must be shown that the following elements exist: (1) there must be a discussion; (2) which is formal; (3) between one or more representatives of the agency and one or more unit employees or their representatives; (4) concerning any grievance or any personnel policy or practice or other general condition of employment. See Veterans Administration Medical Center, Long Beach, California, 41 FLRA 1370, 1379 (1991), enforced, 16 F.3d 1526 (9th Cir. 1994); and Veterans Administration, Washington, D.C. and VA Medical Center, Brockton Division, Brockton, Massachusetts, 37 FLRA 747, 753 (1990).

As the Judge also correctly noted, "the Authority will always look at the totality of the facts and circumstances of [each] case before making its determination." Judge's Decision at 8. See Marine Corps Logistics Base, Barstow, California, 45 FLRA 1332, 1335 (1992) (Barstow). The Judge found that, although there were some factors favoring a finding that the meeting was formal in nature, there were other factors favoring a finding that the meeting was not formal. Applying the principle of Barstow to this case, the Judge found that the meeting of November 8, 1991, was not a formal discussion within the meaning of section 7114(a)(2)(A) of the Statute because, based on the totality of the facts and circumstances, he concluded that the meeting was not formal in nature and did not concern any personnel policy or practice or other general condition of employment. In reaching these conclusions, the Judge, among other things, specifically rejected the General Counsel's arguments that: (1) the purpose of the meeting was to advise employees that they could be disciplined if they failed to do their jobs; and (2) the meeting included the announcement of a new disciplinary policy and new work requirements.

The General Counsel contends that "the record evidence supports" a finding that the meeting was a formal discussion and that the Judge misapplied Authority case law by an "improper weighing of the totality of facts . . . ." Brief in Support of Exceptions at 1-2. We disagree.

The General Counsel argues that the Judge erred in finding that the employees' attendance at the meeting was not mandatory. The Judge found that, although employees' attendance was expected by management, the meeting took place in the work area where food orders were filled, and employees were permitted to leave the meeting in order to fill food orders. This finding is supported by the record evidence and, accordingly, we find that the Judge properly concluded that attendance was not mandatory.

The Judge additionally found that, although higher-level management officials were present at the meeting, the meeting was conducted by the first-level supervisor. The General Counsel asserts that because the Judge failed to note that the supervisor stopped the meeting while one higher-level official left the meeting, the Judge gave "inordinate weight to who conducted the meeting, while ignoring that the Authority also examines who was present at the meeting." Id. at 5. We find that the Judge's failure to note that the meeting was stopped while a management official left the meeting does not amount to a failure to properly weigh the totality of the factors regarding formality.

The Judge noted that there was a pre-determined, written agenda that was used as a record of the meeting, and that any new topics and the name of the person introducing the new topics were noted on the written agenda as minutes. The General Counsel contends that the Judge erred in failing to find that the meeting was transcribed and that the transcription was evidence of formality. Without deciding whether the note-taking amounted to transcription, we find that the General Counsel has failed to demonstrate that the Judge erred in not making the specific findings urged by the General Counsel. The Judge specifically found that one of the factors representing formality in this case was that a written agenda was prepared. The Judge correctly and fully stated the facts as to the recording of the meeting, and the General Counsel has failed to demonstrate that the Judge improperly weighed this matter in reaching his conclusion.

Finally, the General Counsel contends that the Judge erred by finding, in effect, that because 33 topics were discussed in 30 minutes, the discussion could not have been formal. In our view, however, that is not what the Judge found. The Judge found that "[w]hile the pace at which the meeting proceeded is surely not dispositive, it is my view that the time taken to discuss that many topics certainly supports Respondent's position that the meeting was merely to disseminate information." Judge's Decision at 8. We agree with the General Counsel that the number of topics discussed per minute is not dispositive of the issue of the formality of the discussion in this case.

We have reviewed the arguments of the General Counsel in support of the exceptions and the entire record in this case. We find, contrary to the General Counsel's arguments, that the record supports the Judge's findings, including his findings that: (1) the meeting was scheduled and conducted in the same manner as previous monthly meetings and was informational rather than formal in nature; (2) the Respondent's statements about disciplinary policy and work requirements were nothing more than routine reminders of past policies and requirements; and (3) the meeting was not transformed into a formal discussion. Accordingly, we adopt the Judge's conclusion that the meeting of November 8, 1991, was not a formal discussion, and his recommendation that the complaint be dismissed.(*)

II. Order

The complaint is dismissed.

(If blank, the decision does not have footnotes.)

*/ Having agreed with the Judge that the meeting in this case was not a formal discussion, there is no need to address and, therefore, we do not adopt the Judge's discussion regarding staff meetings in general (Judge's Decision at 8), or his statement that in order for a meeting to be formal, the conditions of employment discussed at the meeting must concern unit employees generally (id. at 9). As stated above, the Authority will consider the totality of the facts and circumstances of each case to determine whether a meeting is a formal discussion within the meaning of the Statute.