United States, Department of the Navy, Navy Public Works Center, Norfolk, Virginia (Agency) and Tidewater Virginia, Federal Employees Metal Trades Council (Union)

[ v60 p513 ]

60 FLRA No. 103







December 28, 2004


Before the Authority: Dale Cabaniss, Chairman, and
Carol Waller Pope and Tony Armendariz, Members

I.      Statement of the Case

      This matter is before the Authority on exceptions to an award of Arbitrator Bernard T. Holmes filed by the Agency under § 7122(a) of the Federal Service Labor-Management Relations Statute (the Statute) and part 2425 of the Authority's Regulations. The Union did not file an opposition to the Agency's exceptions.

      The Arbitrator sustained a grievance alleging that the Agency violated the parties' agreement by denying the grievant mileage reimbursement associated with his detail to an alternate work site.

      For the reasons that follow, we deny the Agency's exceptions.

II.      Background and Arbitrator's Award

      The grievant was detailed to an alternate work site within the local area of his official duty station. Subsequently, the grievant's new supervisor initiated a Request for Personnel Action (RPA), which indicated that the detail was not to exceed 120 days. [n1]  The grievant was not given a Standard Form (SF) 52, which confirmed the detail, until some time after his detail began. [n2] 

      The grievant requested mileage reimbursement due to his increased commute and the Agency denied his request. The Union filed a grievance alleging that the Agency's denial violated Article 11, § 2a of the parties' agreement. [n3]  The grievance was unresolved and submitted to arbitration. The Arbitrator stated the issue as follows: "Was grievant denied mileage reimbursement in violation of the collective bargaining agreement and applicable agency rules and regulations? If so, what shall the remedy be?" Award at 2.

      The Arbitrator found that under Article 11, § 2a(2) of the parties' agreement, the Agency is required to provide an employee with written notice when it anticipates that a detail will be for 30 days or more. [n4]  In making this finding, the Arbitrator stated that the parties have negotiated a notice provision for details of 30 days or more and, unlike the provision for details of less than 30 days, the parties did not include the option of oral notice. The Arbitrator also determined that a delay in processing an RPA does not negate this written notice requirement and, as such, that the Agency was required to provide the grievant written notice, such as a memorandum, that an RPA had been initiated. According to the Arbitrator, finding that the timing of notice was solely within the Agency's discretion could result in the Agency never providing notice. [ v60 p514 ]

      Consistent with the foregoing, the Arbitrator determined that by not giving the grievant written notice that an RPA had been initiated, the Agency violated § 2a(2) of the parties' agreement. In response to the Agency's argument that it complied with § 2a(2) because the grievant ultimately received an SF-52, the Arbitrator stated that such receipt alone does not eliminate the Agency's obligation to give written notice that an RPA had been initiated for a detail of 30 days or more. In addition, the Arbitrator rejected the Agency's contention that it complied with § 2a(2) by telling the grievant that his detail would last for an extended period of time by finding that oral notice is insufficient under Article 11, § 2a(2).

      Based on the foregoing, the Arbitrator found that the grievant was entitled to assume that the assignment was temporary until 30 days had passed. Accordingly, the Arbitrator concluded that the Agency was obligated to provide the grievant with mileage reimbursement for the 30-day period following his assignment.

III.      Agency's Exceptions

      The Agency contends that the award fails to draw its essence from the parties' agreement. Specifically, the Agency claims that the Arbitrator's finding that the Agency was required to provide the grievant with written notice that an RPA had been initiated is contrary to the plain wording of Article 11, § 2a(2) of the parties' agreement. According to the Agency, this provision requires only that an SF-52 be issued to employees whose assignments will last for 30 days or more.

      The Agency also contends that the award is contrary to § C2401C of the Joint Travel Regulations (JTRs), which provides for mileage reimbursement when an employee is assigned to work at an alternate work site. [n5]  In this regard, the Agency asserts that the grievant's new work location is not an alternate work site because he was detailed for an extended period of time.

IV.      Analysis and Conclusions

A.      The award does not fail to draw its essence from the parties' agreement.

      In order for an award to be found deficient as failing to draw its essence from the collective bargaining agreement, it must be established that the award: (1) cannot in any rational way be derived from the agreement; (2) is so unfounded in reason and fact and so unconnected with the wording and purposes of the collective bargaining agreement as to manifest an infidelity to the obligation of the arbitrator; (3) does not represent a plausible interpretation of the agreement; or (4) evidences a manifest disregard of the agreement. See, e.g., United States Dep't of Labor (OSHA), 34 FLR